Guidelines for the certification of documents

Guidelines for the certification of documents Page 1 of 2

During the recruitment & selection process you are required to produce “Certified Documents”.

These are copies of important documents which need to be certified as true copies of the originals

by a person authorised to do so.

The following is a guide to help you prepare your Certified Documents correctly.

Step 1.

Photocopy each of your documents.

Prepare your photocopied documents with the following on a blank area ON EACH PAGE OF

EACH DOCUMENT:

“Certified as a true and correct copy of the original document”

Signed ...................................................................................

Name .....................................................................................

Title/Profession ....................................................................

Registration Number ...........................................................

Address ................................................................................

Date .......................................................................................

Step 2.

Take your original documents, along with the photocopies to a person who is authorised to sign

certified copies. The following is a guide of who is authorised to certify documents:

Members of certain professions (licensed or registered):

 Chiropractor

 Dentist

 Legal practitioner

 Medical practitioner

 Nurse

 Optometrist

 Pharmacist

 Physiotherapist

 Psychologist

 Veterinary surgeon

Request certifier to place official

stamp or seal of the certifier’s

organisation here (if available)

Guidelines for the certification of documents Page 2 of 2

Other persons:

 Bailiff

 Bank officer with 5 or more years of continuous service

 Building society officer with 5 or more years of continuous service

 Clerk of court

 Commissioner for Affidavits

 Commissioner for Declarations

 Credit union officer with 5 or more years of continuous service

 Judge of a court

 Justice of the peace

 Magistrate

 Marriage celebrant or Minister of religion licensed or registered under Subdivision C of Division

1 of Part IV of the Marriage Act 1961

 Master of a court

 Member of the Australian Defence Force with 5 or more years of continuous service

 Member of the Institute of Chartered Accountants in Australia, the Australian Society of

Certified Practicing Accountants or the Institute of Public Accountants

 Member of the Parliament of the Commonwealth, a State, a Territory Legislature, or a local

government authority of a State or Territory

 Permanent employee of Commonwealth, State or local government authority with at least 5 or

more years of continuous service.

 Permanent employee of the Australian Postal Corporation with 5 or more years of continuous

service

 Police officer

 Registrar, or Deputy Registrar, of a court

 Sheriff

 Teacher employed on a full-time basis at a school or tertiary education institution

Please note: We do not accept certified documents from a person who is related to you by birth,

marriage or de facto relationship.

Step 3.

Scan the certified documents and submit for your application.

Please note: We do not accept photos of certified documents.