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Recruiter: Create an Adjunct/Temp Requisition
Create a Job Requisition for an Adjunct/Temporary Worker
The Create Job Requisition process should be used to post/advertise an Adjunct or
Temporary (per diem) position. A new position should not be created for this type of
opening. Prior to initiating this process, verify that funding is available for the position by
contacting the Office of Budget and Planning.
1) Enter Create Job Req into the Search bar and select Create Job Requisition–Task.
2) Click the prompt icon for the Supervisory Organization and select the
Temporary organization for the Hiring Manager. If there is no temporary
organization listed for the specific hiring manager, contact the Service Desk to
have one created.
3) Select Employee in the Worker Type field.
4) Click the OK button.
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5) In the Recruiting Information section, click the pencil icon to complete the
fields. Click the checkmark to save.
● Number of Openings: Number of openings being recruited.
● Reason: Select the appropriate option:
o Direct Hire – Direct Appointment approved by the Compliance and
Labor Relations Office and Vice President for Human Resources and
bypasses standard recruitment procedures.
o Recruiting – Standard post/fill process OR Standard post/recruitment
process OR Standard post/advertise process.
o Conversion – DO NOT select (if prompted). This is for HR only.
● Replacement For: N/A for this process.
● Recruiting Instruction: Select how this requisition should be advertised.
● Recruiting Start Date: Use the current date.
● Target Hire Date: The anticipated date of when the new hire should start
in the position. For Faculty positions, use the first day of the term in which
they will start.
● Target End Date: The contract end date for the vacancy. This is required
for Temp and Adjunct requisitions.
6) Click Next.
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7) On the Job tab, enter a descriptive title that reflects the discipline to be displayed
on the job boards in the Job Posting Title field. (For example; Adjunct Faculty -
School of Nursing)
8) Justification: This field should include the justification or comments for
requesting the position.
9) In the Job Profile field, type “Temp” or “Adjunct” and hit Enter. Select the
appropriate job profile from the results.
10) Additional Job Profiles leave blank.
11) Enter the overall duties and expectations for this requisition in the Job
Description Summary field.
12) Complete the Job Description field with specific job duties and requirements.
The data in this field will be displayed in the job posting.
13) The Additional Job Description field should contain what needs to be included
in the application (i.e., resume/CV and separate cover letter). These details will
also be included in the job posting.
14) In the Worker Sub-Type field, select Worker Types and select Fixed Term-
Adjunct (Fixed Term) or Fixed Term-Temporary (Fixed Term).
15) Click in the Time Type field and select Part Time.
16) In the Primary Location field, select the general site from which this position will
primarily work.
17) Primary Job Posting Location will default in as Montclair, NJ.
18) Scheduled Weekly Hours defaults in as 35.
19) Work Shift field should be left blank.
20) Click the Next button.
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21) On the Organizations tab, complete the Cost Center and Fund fields with the
appropriate data.
22) In the PS Account field, enter 52005 or Adjuncts for an adjunct position, or
enter 55005 or Temporary for temporary employees.
23) Click the Next button.
24) On the Attachments tab, click the Next button as no attachments are needed.
25) On the Compensation tab, the hourly pay for temps will default in as the current
minimum wage. Click the pencil icon and adjust the rate, if needed. For adjuncts,
leave this field blank.
26) Click Next.
27) On the Summary tab, review all information and confirm it is correct. To edit
information, click the pencil icon in the upper right corner of the corresponding
section.
28) When all information is confirmed, click the Submit button to send this request
through approvals and onto Recruiting.
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The confirmation screen displays, confirming the request was successfully submitted.
