Data Sheet

O R A C L E D A T A S H E E T

Oracle Time and Labor

Oracle® Time & Labor is an enterprise-wide time management application

that efficiently automates time and attendance record keeping for an ever-

changing work force. Oracle Time & Labor is part of Oracle’s Human

Resources Management System (HRMS), a key component of the Oracle E-

Business Suite, which is designed to optimize your workforce. Mobile

Timecards leverages the latest technology allowing your workforce to track

their time using a smartphone or tablet device.

K E Y F E AT U R E S

• Mobile time card entry

• “Single source of truth” time store

centralized repository for time-related

data can be used by multiple

applications

• Single source of time entry

• Wide set of configurable usability

options for quick and easy time

recording

• Time entry by authorized delegate

• Project Manager approval style

• Graphical Timesheet Dashboard for

Supervisors

• Templates created and assigned by

administrators

• Configurable resend options on

Approval styles

• Flexible options to set up Overtime and

shift premium rules

• Timekeeper entry and maintenance of

change and late audit reasons

• Flexible time reporting for complying

with audit requirements

• Easy distribution of regular, overtime

and premium hours to Oracle Payroll

• Timecard location data captured and

retrieved by Oracle Payroll

• Full-fledged Integration with cross

functional products

• Archive and restore past timecards

Complete, Automated Time Management Solution

Oracle Time & Labor is an intuitive web-enabled timecard solution that allows you to

reduce costs associated with time and attendance by completely automating time

record keeping. It can help your global organization control costs and time worked,

consolidate timecard information and adhere to organizational time management rules.

It offers the workforce a simplified way to submit, review, track and approve timecards.

Employees, line managers, authorized delegates or administrators can submit

timecards, and supervisors, managers and/or administrators can review the approval

status online. Timecards can be approved automatically or routed for approval using

Oracle Workflow.

Oracle Time & Labor is integrated with Oracle Human Resources (HR), Oracle

iExpense, Oracle Project Resource Management, Oracle Payroll, Oracle Projects,

Oracle Enterprise Asset Management and Oracle Procurement. It can also be

integrated to share time and attendance information with other Oracle and non-Oracle

applications.

Time & Labor can archive past timecard data to defined tables allowing for long-term

retention of timecards based on business requirements. Archived timecard data can

also be restored and viewed and/or modified by the user, manager or administrator.

Enter Your Time Anytime, Anywhere

Oracle Time & Labor provides a configurable, web-based time-entry application to fit

your organization’s time recording requirements. Employees can enter exception or

hourly-based time for a given period based on your business rules. Integration with

Oracle US Payroll allows employees to enter work location information on a timecard

that gets transferred over to the payroll application. Remote users can also download

a timecard template and/or a defined list of projects (i.e. to a Microsoft Excel

spreadsheet), enter hours offline, and then upload them once they are back online.

2 ORACLE-TIME-AND-LABOR-DATA-SHEET

O R A C L E D AT A SH E ET

K E Y B E N EF IT S

Time and Labor enables organizations

to:

• Reduce gross payroll costs by

automating time capture and complex

pay rate calculations

• Improve employee productivity by

streamlining time-intensive processes

• Reduce infrastructure costs by

consolidating disparate legacy and

homegrown systems

• Support better decision making with

enterprise analysis of labor data

Mobile Time Entry

You can also enter and submit time on the go using the intuitive and configurable iOS-

based Mobile Time Entry app. Mobile Time Entry is a full-featured app that provides

the following features:



Daily time entry using either Regular and Quick modes



Supports both Payroll and Projects layouts



Aggregates daily time entries into timecard periods



Time card view and submission on the go



Seamless synchronicity with time store.

Figure 1: Mobile Timecard on a Smartphone device

Streamline Time Entry with Templates

Templates offer you the capability to automatically generate a timecard from your work

schedule, the last timecard created, or from a schedule stored in Oracle Projects

Resource Management. You can define templates for yourself or a group and make

them public or privately available. Public templates can be grouped and assigned to

employees using Preferences, freeing workers to complete other tasks.

Employees can revise timecards not yet submitted or rejected as often as necessary.

Once a timecard is completed and submitted, the transactions are validated and routed

for approval. Your employees can also save timecards via template override or direct

entry for reuse in future time periods.

Timekeeper Functionality, Heads Down Data Entry

Timekeeper functionality allows heads down data entry of time information for a group

of workers. The data can be entered quickly, stored in the Time & Labor time store

and then transferred to other E-Business Suite applications (such as Oracle Payroll) as

necessary.

3 ORACLE-TIME-AND-LABOR-DATA-SHEET

O R A C L E D AT A SH E ET

Mass Edit Functionality

Timekeeper Mass Edit allows for additions, changes and deletions of time data for one

or more workers. Easily select the workers to include and perform the mass edit

operation.

Configurable Validations and Approvals

You can configure Oracle Time & Labor using preferences, assigning different

preferences using defined eligibility. Preferences can be configured to:



Establish approval functionality



Set a timecard work week (e.g. Tuesday to Monday)



Enable template functionality for commonly used hour types (regular, shift,

holiday), projects, tasks and expenditure types



Use Alternate Names functionality to rename hour types for self-service and to

display only the appropriate time related elements on each individual or group

timecard.



Assign OTL-specific validation using delivered or company defined rules.

Search Timecard History

You can view summary or drill down to detailed information of your own timecards or

the timecards that you approve. An advanced search is also available for refined

selection criteria. You can also check recent timecard status, details and multiple

timecard deletions.

Streamline the Approval Process

Oracle Time & Labor allows you to establish a critical path for approvals to streamline

the overall approval process. For example, if your organization requires the Project

team and Human Resources (HR) to approve all employees’ timecards first, followed

by approval by the Payroll department, you can use Oracle Time & Labor to make the

timecards available to both HR and the Projects team simultaneously. You can then

configure the timecard approval from Payroll to be dependent upon the approval from

HR and the Project team.

Approvals via Workflow

Based on your organization’s business rules, timecards can be approved automatically

or can be routed for approval using Oracle Workflow. Oracle Time & Labor can be

configured to establish one of the following approval processes:



Manager/Supervisor approval



Project Manager



Auto approval



Designated Person approval



Immediate Overriding approver



Formula-Based Routing for approval



Designated approval workflow



Entry Level Approval that allows for routing by type of data, i.e. a specific

project

4 ORACLE-TIME-AND-LABOR-DATA-SHEET

O R A C L E D AT A SH E ET

Timecard approvers can view the timecard via inline notifications or an OTL-specific

Mass Approval page. The timecard preparer receives notification for approvals or

rejections

Mass Approvals

Timecards can be approved in batches via the Mass Approval page. An approver can

view premium, regular and non-worked hours at a glance. The approver can reject,

approve or skip a timecard or group of timecards. Default approval actions can also be

set for supervisors.

Supervisor Timesheet Dashboard

Supervisors can view employee timecard status online. This helps to ensure direct

reports or anyone underneath can book time periodically. Supervisors can approve

timecards that are pending approval and generate Timecard Status Detail Reports.

The dashboard also helps Engineering & Construction customers enforce daily time

reporting requirements for complying with the Defense Contract Audit Agency (DCAA).

Retrieval Dashboard

Your time office administrators can obtain exhaustive and real-time insight into the

timecard retrieval process using the Time Card Retrieval Dashboard which contains

graphical representation and drilldown capabilities. The dashboard assists your time

office administrators to effectively monitor the retrieval process and take prompt

corrective actions for any errors. Time administrators can also utilize the dashboard to

view and analyze timecard retrieval information based on multiple criteria such as HR

Supervisor, Project Manager as well Time Attributes to Oracle Payroll and Oracle

Projects recipient applications.

Configurable Business Message

You can configure Oracle Time & Labor to display a business message in the Final

Review, Timecard Details, and Approver Review windows.

Entry Level Validation

You can configure rules to validate data upon entry. For example, you can create rules

to validate a paid time off (PTO) balance or to guarantee entry of specific data. You

can limit the future time slots that appear on the timecard screen as well as set the

default style for the timecard period choice list.

Retroactive Time Entry Process

Occasionally, time data needs to be changed retroactively. Oracle Time & Labor

delivers a retroactive time entry process to manage retroactive changes based on

business rules.

Multiple Organization Support

You can establish rules for charging time between departments or operating units. In

addition, you can create a distinct timecard responsibility for each operating unit and

assign it only to employees belonging to a specific operating unit.

5 ORACLE-TIME-AND-LABOR-DATA-SHEET

O R A C L E D AT A SH E ET

Change and Late Audit

This feature allows you to address auditing requirements by requiring reasons for

changes to un-submitted or submitted timecards and late timecards. Change and Late

Audit uses a set of configurable rules to enforce and streamline time entry. A summary

of the audit information is shown to the user before each self-service timecard is

submitted. Timekeepers can also enter and update Change and Late Audit Reasons

based on Timekeeper and user rules.

Audit Trail Report

As a time administrator, the audit trail report helps you to track changes made to

timecards, indicate what data was changed each time, which user has last updated the

time details along with date and timestamp. It also provides the necessary reporting

requirements for Engineering & Construction customers to comply with Defense

Contract Audit Agency rules.

Rules-Based Shifts, Work and Rotation Plans

You can define an unlimited number of employee shifts used in the creation of work

plans. Attributes that define shifts include name, description, and early start and late

stop times, actual start and actual stop times and the effective dates during which the

shifts are valid. Shifts can also be validated against a Shift Differential Policy that

defines premiums for those shifts that require a special rate of pay. The start day of a

Work Plan can be any day of the week. An unlimited number of Work Plans can be

included in a Rotation Plan by indicating the start date when each Work Plan takes

effect. The Work Plan and Rotation Plan are used in the dynamic generation of hours

for those employees whose work schedules vary.

Earnings Policy Management

An unlimited number of earnings policies can be defined that match the employee pay

rules set forth by your organization. Earnings policies can be created that apply to

groups such as union workers, temporary employees, and full-time or part-time

employees.

Integration with Oracle E-Business Suite HCM

Oracle Time & Labor tightly integrates with Oracle Human Resources and Oracle Self-

Service Human Resources Absence applications. Absences created in Oracle Human

Resources and Oracle Self-Service Human Resources are automatically populated in

the Oracle Time and Labor timecard. Absence entries that are created or edited in the

time card can also be viewed in the Oracle Human Resources Absence module.

Oracle Internet Expenses

For the user who enters both time and expenses, Oracle Internet Expenses and Oracle

Time & Labor are integrated for a single entry experience using tabs to navigate

between time and expense in a single flow.

6 ORACLE-TIME-AND-LABOR-DATA-SHEET

O R A C L E D AT A SH E ET

Oracle Projects

Oracle Time & Labor integrates with Oracle Projects to validate time against

chargeable projects, tasks and expenditure types and to check for any applicable

transaction controls. You can configure which information is displayed to your users

for charging time, and you can create templates with this information to ease entry and

ensure accuracy.

Oracle Projects Resource Management

Using Oracle Projects Resource Management, timecards may be automatically

populated with projects and expenditure types from a user’s assignments. If your

organization is also using Oracle Payroll, an hour’s type will default from the

expenditure type. The automatic population allows the user to quickly and easily enter

project information for the period.

Data Migration from Projects Time Collection Products

Historical time data can be migrated from Internet Time, Project Time and Expense or

Personal Time and Expense. Migration can be performed selectively by the user,

organization, and for a date range specific to the amount of history that needs to be

migrated.

Oracle Enterprise Asset Management

Oracle Time & Labor integrates with Oracle Enterprise Asset Management to validate

time against work orders, maintained unit, operation, and resource and charge

department. You can configure which information is displayed to your users for

charging time, and you can create templates with this information to ease entry and

ensure accuracy.

Oracle Procurement

Oracle Time & Labor integrates with Oracle Procurement to validate time against

purchase orders and purchase order lines specific to contingent workers in your

organization. You can hire contingent workers in Human Resources, make them

eligible for the appropriate purchase orders at the assignment level and those

purchase orders are available on the timecard against which the person can charge

time. A contingent worker can report time for multiple purchase orders. Additionally, the

contingent worker is able to report time against any valid project whether or not the

project is associated with a purchase order.

7 ORACLE-TIME-AND-LABOR-DATA-SHEET

O R A C L E D AT A SH E ET

P R O D U C T N AM E

• Oracle Time and Labor

R E L A T ED PR O D U C T S

For more information on related HCM

applications, please see product

announcements and data sheets on the

following:

• Oracle Payroll

• Oracle Self-Service Human Resources

• Oracle Advanced Benefits

• Oracle iRecruitment

• Oracle Learning Management

• Oracle HRMS Business Intelligence

• Oracle Project Accounting

• Oracle Federal Human Resources (US)

• Oracle Labor Distribution

R E L A T ED S ER V IC E S

The following services support Oracle

Main Product:

• Update Subscription Services

• Product Support Services

• Professional Services

Oracle E-Business Suite: The Complete Solution

Oracle E-Business Suite enables companies to efficiently manage customer

processes, manufacture products, ship orders, collect payments, and more - all from

applications that are built on unified information architecture. This information

architecture provides a single definition of your customers, suppliers, employees, and

products - all important aspects of your business. Whether you implement one module

or the entire Suite, Oracle E-Business Suite enables you to share unified information

across the enterprise so you can make smarter decisions with better information.

C O N T A C T U S

For more information about Oracle Time & Labor, visit oracle.com or call +1.800.ORACLE1 to speak to

an Oracle representative.

C O N N E C T W I T H U S

blogs.oracle.com/oracle

facebook.com/oracle

twitter.com/oracle

oracle.com

contents hereof are subject to change without notice. This document is not warranted to be error-free, nor subject to any other

warranties or conditions, whether expressed orally or implied in law, including implied warranties and conditions of merchantability or

fitness for a particular purpose. We specifically disclaim any liability with respect to this document, and no contractual obligations are

formed either directly or indirectly by this document. This document may not be reproduced or transmitted in any form or by any

means, electronic or mechanical, for any purpose, without our prior written permission.

Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective owners.

Intel and Intel Xeon are trademarks or registered trademarks of Intel Corporation. All SPARC trademarks are used under license and

are trademarks or registered trademarks of SPARC International, Inc. AMD, Opteron, the AMD logo, and the AMD Opteron logo are

trademarks or registered trademarks of Advanced Micro Devices. UNIX is a registered trademark of The Open Group. 0714