Action [or Decision] Memo Template

PRE-DECISIONAL/DELIBERATIVE

▪ To accommodate Times New Roman 12-pt. font, margins are 1.0 top and left; 0.9 right and bottom. Single-

spaced text and double-spaced between headings and text; between paragraphs you may use 10, 11, or 12 pt.

▪ The date and the word “Action” (or “Decision”) are centered. Paragraphs are not indented, nor right justified.

▪ The sender should sign or initial by his/her name. The “through” person should also sign or initial.

▪ Memos for the Secretary or Deputy Secretary must be signed by the Component Head. Component Heads may

not delegate this authority to their Deputy or Chief of Staff.

▪ The signature block and recommendation will now be placed on their own page. To link the signature page to the

Action/Decision memo, please use a header indicating the subject (in bold) and page number.

▪ PRE-DECISIONAL/DELIBERATIVE will now be added to the header and footer of every page except for the

signature block page.

Date

ACTION (or DECISION)

MEMORANDUM FOR THE SECRETARY (OR THE DEPUTY SECRETARY)

THROUGH: (if applicable)

FROM: Component Head Name

Title (if not on the letterhead)

SUBJECT: Boldfaced; no acronyms in subject; do not underline bold type

Purpose: The first paragraph should state the purpose of the memorandum, or why the issue

requires a decision and is being brought to the attention of the recipient.

Background or Context: This is a brief summary of factors to be considered in making a

decision, the issue’s historical background, and its current status. Identify legislative or other

underlying requirements.

Please present options for resolution and explain the implications of those options. Include

internal input, Component equities, and clearances, including any supporting and opposing

viewpoints. If the issue is particularly complex, additional background may be provided as

numbered attachments.

Signature Level Justification: If the memo is requesting Secretary review/decision please explain

why the decision must be made at this level (statutory/congressional requirement, condition of policy

directive, etc.) or indicate that the signature level may be delegated to another DHS official.

Timeliness: Is there a key action that is awaiting this decision or required by a certain date (i.e.,

charter expiration/upcoming meeting/statutory requirement)? If so, please explain. Do not

include this section if it is not relevant.