General Position Information
Job Title: 21421 - Executive Assistant - GS-14
Salary Range: $114,590 – $148,967
Vacancy Open Period: 06/08/18 - 06/23/18
Position Type: Cadre
Who May Apply: Permanent Int/Ext and Detailee Candidates
Division: IC IG/MA
Duty Location: Reston, VA
Security Clearance: TS/SCI with CI Polygraph
Travel Required: 0-25% Travel
Relocation Expenses: For new ODNI employees, reimbursement for relocation is discretionary based on
availability of funds.
Job Interview Travel: Candidates from outside the Washington, D.C., area may be selected for a telephone,
teleconference, or in-person interview. If selected for an in-person interview, any travel or lodging will be at the
applicant’s personal expense.
Position Information
This is an opportunity for:
An internal candidate to fill a GS-14 cadre position.
A Federal Government employee to serve on a two-year reimbursable detail assignment in the ODNI.
The detail assignment may be extended an additionl year if all parties agree.
Who May Apply
Current GS employees at the same grade as the advertised position grade may apply.
Former members of the Peace Corps may be considered for ODNI employment only if five full years have
elapsed since separation from the Peace Corps.
For a cadre assignment:
o Current ODNI permanent cadre.
o Current ODNI Staff Reserve Employees. (A staff reserve employee who currently occupies this
position may not apply.)
o Current Federal Government employees. (Current GS employees at the same grade as the
advertised position grade may apply. )
o Candidates outside the Federal Government.
Salary Determination
The ODNI uses a rank-in-person system in which rank is attached to the individual. A selected ODNI
candidate or other Federal Government candidate will be assigned to the position at the employee's
current GS grade and salary.
Component Mission
The Inspector General (IG) conducts, supervises, and coordinates inspections, audits, investigations, and
reviews relating to the programs and operations over which the Director of National Intelligence has authority
and responsibility.
Major Duties and Responsibilities (MDRs)
The Office of the Inspector General of the Intelligence Community is seeking a senior level executive
professional who is a highly motivated, self-starter and who has demonstrated experience working with
senior executives at the department or component levels. If you are seeking a position that will allow
you to use your administrative experience while offering challenging growth opportunities then look no
further. The IC IG is the place for you!
The incumbent will serve as an Executive Assistant responsible for, but not limited to, the following:
Perform a comprehensive range of direct executive office support for the Intelligence Community
Inspector General (ICIG) who is a Presidential Appointee (Senate Confirmed) Senior Executive, as well
as the Deputy Intelligence Community Inspector General (D/ICIG).
Plan and manage the IC IG and Deputy IC IG calendars and evaluate emails and correspondence to
determine and prioritize action items and coordinate responses within established deadlines.
Evaluate information from staff meetings and weekly reports to determine those that require action;
plan, develop, and maintain a system to generate reminders for completion deadlines.
Execute and monitor internal and external taskings, ensure collaboration and coordination on responses,
ensure quality and completeness of responses, prepare for meetings, briefings, and special events,
schedule meetings, prepare read ahead materials, and maintain records of proceedings as required.
Plan, anticipate, and research complex topics for the manager; plan and prepare detailed background
materials, summarize complex and lengthy documents, and highlight key issues.
Plan, research, and write complex, politically-sensitive, confidential, and sensitive documents and
reports, brief the executive on the content, and obtain their approval.
Plan, evaluate, monitor, and facilitate the dissemination of sensitive information and documentation and
alert leadership regarding issues that impact the office.
Review all correspondence/assessments/packages for content, accuracy, and completeness by ensuring
information, background, and references are complete and editing for appropriate format, grammar and
spelling.
Serve as primary liaison and facilitate effective communications between the designated senior
executive and other senior executives, management, and staff, both internal and external to ODNI.
Plan and manage workflow of issues by continuously adapting schedules based on accurate assessments
of criticality, sensitivity, and confidentiality.
Effectively plan and resolve complex administrative problems by scheduling and when necessary
rescheduling planned meetings, identifying appropriate contacts, administering databases and files, and
finding new information sources.
Plan and effectively coordinate senior-level visits and high-level events and meetings, ensuring
arrangements of security clearances, VIP parking, and building access, and researching and preparing
background information on attendees, and planning and developing meeting agendas.
Plan and arrange sensitive and complex domestic and foreign travel documents and plan, prepare, and
coordinate schedules, itineraries, passport/visa requests, lodging, and travel accounting; plan and support
the transportation of material and people.
Mandatory and Educational Requirements
Extensive knowledge of the ODNI, IC, Congress, and the overall national security apparatus, as well as
ODNI and IC standards for correspondence, administrative regulations, policies, entitlements,
allowances, and unique authorities.
Extensive knowledge and skill in the application of office support computer applications for word
processing, spreadsheets, presentations, administrative applications (travel/accounting/etc.), e-mail,
calendars, and database storage/retrieval.
Extensive knowledge and skill in English grammar, spelling, punctuation, and proofreading, as well as
oral and written communication skills sufficient to compose and deliver responses to customers.
Extensive knowledge of organizational protocol policies and procedures and of quality assurance
procedures to ensure data integrity and timeliness; extensive knowledge of filing and records
management systems and practices.
Demonstrated interpersonal, organizational, and problem-solving skills, including the demonstrated
ability to develop working relationships and networks with internal and external managers and staff.
Demonstrated analytical and critical thinking skills, including demonstrated ability to interpret complex
information from multiple sources.
Demonstrated ability to manage competing priorities while maintaining a high level of attention to
detail; demonstrated ability to work effectively with ODNI’s leaders in a highly active, fast-paced, and
demanding organization.
Desired Requirements
None.
Key Requirements and How To Apply
Internal ODNI Candidates:
A complete application package must include:
a. RESUME: Applicants are encouraged to carefully review the vacancy announcement, particularly the
MDRs, and construct their resume to highlight their most significant experience and qualifications
relevant to this job opportunity.
b. PERFORMANCE EVALUATIONS: Applicants are required to provide their two most recent
performance evaluations. A justification is required if the applicant is unable to provide the two most
recent evaluations.
c. VACANCY NUMBER: Reference the vacancy number in the subject line of the email and on each
document submitted.
d. COVER LETTER: Applicants must submit a cover letter as a supplement to the resume to elaborate on
their qualifications and previous work performed.
WHERE TO SUBMIT: Applications should be sent to either DNI-MSD-HR-RR-
system). Applicants submitting via JWICS are requested to submit their materials to both
[email protected] (Dan J.), mitchsl@dni.ic.gov (Stephanie M.), and [email protected] (Anthony M.) in lieu
of the group address above. All attachments should be in Microsoft Word or Adobe PDF format.
Applications submitted through the classified email system should NOT contain classified information above
the TS//SI/TK//NOFORN level.
External Candidates:
Key Requirements:
U.S. Citizenship.
Successful completion of CI polygraph and background investigation.
Successful completion of a ODNI medical screening.
A two-year trial period is required for all new permanent appointments to the ODNI.
A complete application must include:
a. RESUME: Applicants are encouraged to carefully review the vacancy announcement, particularly the
MDRs, and construct their resume to highlight their most significant experience and qualifications
relevant to this job opportunity.
b. PERFORMANCE EVALUATIONS: Applicants are required to provide their two most recent
performance evaluations. A justification is required if the applicant is unable to provide the two most
recent evaluations.
c. VACANCY NUMBER: Reference the vacancy number in the subject line of the email and on each
document submitted.
d. COVER LETTER: Applicants must submit a cover letter as a supplement to the resume to elaborate on
their qualifications and previous work performed.
e. SF-50: Current or former Federal Government employees must provide an SF-50, “Notification of
Personnel Action” to verify current federal status, position, title, grade, and organization of record.
WHERE TO SUBMIT: Applications should be sent to either DNI-MSD-HR-RR-
system). Applicants submitting via JWICS are requested to submit their materials to both
[email protected] (Dan J.), mitchsl@dni.ic.gov (Stephanie M.), and [email protected] (Anthony M.) in lieu
of the group address above. All attachments should be in Microsoft Word or Adobe PDF All Applicants:
APPLICATION PACKAGES MUST CONTAIN ALL ITEMS LISTED ABOVE. AN INCOMPLETE
APPLICATION PACKAGE WILL BE INELIGIBLE FOR CONSIDERATION.
Your application MUST be received by midnight on the closing date of this announcement. Applications
received after the closing date will NOT be eligible for consideration.
To verify receipt of your application package ONLY, you may call 301-243-0731.
What To Expect Next
The most highly qualified candidates will be referred to the hiring manager for further consideration and
possible interview. We expect to make a selection within 30 days of the closing date of this announcement. Due
to the large number of applications received, applicants will be contacted ONLY if they have been selected for
an interview.
Agency Contact Information
ODNI Recruitment; Phone: 301-243-0731; Email: [email protected]
Other Information
The ODNI is an equal opportunity employer and abides by applicable employment laws and regulations.
REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES: The ODNI provides
reasonable accommodations to otherwise qualified applicants with disabilities. IF YOU NEED A
REASONABLE ACCOMMODATION for any part of the application and hiring process, please notify the
Intelligence Community Equal Employment Opportunity and Diversity Office Representative by classified
telephone at 301-243-0704 or by FAX at 301-243-1200. Your request for reasonable accommodation will be
addressed on a case-by-case basis. PLEASE DO NOT SUBMIT YOUR APPLICATION TO THE EEOD
EMAIL ADDRESS. THIS EMAIL IS FOR REASONABLE ACCOMMODATION REQUESTS ONLY.
PLEASE SUBMIT YOUR APPLICATION VIA THE EMAIL ADDRESS PROVIDED IN THE ‘HOW
TO APPLY’ SECTION ABOVE.
