CASHIER/ACCOUNTING CLERK: Salary Range 16 $3,340.01

CASHIER/ACCOUNTING CLERK: Salary Range 16 $3,340.01 - $4,059.80 mo. +

excellent benefits. FT non-exempt position. Under supervision of Finance Director,

records cash payments, prepares bank deposits, greets public, answers and routes

telephone calls, processes business licenses, assists with preparation of invoices and

general accounts receivable and payable, open and close utility accounts, takes messages,

provides general information. Other duties include filing, data input, misc. general office

and clerical. REQUIRES: HS diploma or GED, min. two years accounting and general

office/cierica! experience including use of computer programs such as word processing

and spread sheets, ability to appropriately use ten-key calculator and other office

equipment. Requires excellent customer service, communication, and organizational

skills. Full Charge Bookkeeping experience a plus. This position is represented by the

American Federation of State and Municipal Employees. Cover letter, Resume, City

Application, and Supplemental Questions are required. Knowledge and skill testing

required if selected for interview. Application packet is available at Wan'enton City Hall,

225 S. Main Ave., Warrenton, OR 97146 or on our website at ci.warrenton.or.us/jobs.

Open until filled. EOE

CityofWarrenton

Position Description

Position: Cashier/Accounting Cierk

Department/Site: Finance Department

Evaluated by: Finance Director

FLSA: Non-exempt

Salary Range: 16

Summary

Under supervision of the Finance Director, records payments received in person, by mail or through

drop boxes; greets people entering City Hall and answers telephone; routes phone calls and directs

people to appropriate offices or provides requested information.

Essential Duties and Responsibilities

Greet people entering City Hall in person or by telephone; provide them with requested

information or direct them to appropriate office; take and forward message when

appropriate.

Receives all cash payments; allocates to proper accounts and records receipt in cash receipts

program; prepares bank account deposit for submittal to bank. Records deposits in

accounting software. Tracks credit card payments and outstanding items at month end.

Maintains cash receipt documentation.

Utility Billing customer service including sign up for auto pay, leak adjustment requests,

provide customers with account balances and past due balances upon request, answers

questions regarding utility billing procedures and rules as stated in the municipal code. Issue

burning permits. Provides customer service related to the Community Center including

assisting with application and renta! process, making reservations in calendar, and processing

application paperwork.

Open and close utility accounts; balance cash receipts at the end of the day.

Process, record, and reconcile business license applications. Follow up with non-compliance

issues including but not limited to writing letters, making phone calls, and general monitoring.

Provides reports as directed.

Last Updated: 08/22/2023

• Prepare monthly reports as required by Finance Department and assist other department

staff with general office, derical, and accounting duties as assigned.

• Maintain paid invoices file including filing accounts payable check voucher and attached

invoices and annual archiving. Maintain backup tapes and log.

• Enter and manipulate data using computer; ten key calculator, telephone, fax, copier/ and

printer.

Other Duties

Provides services of a Notary Public.

Filing.

Order office supplies for all departments and maintain inventory.

Maintains forms/ brochures, calendars, and applications for handout to customers.

Other duties of a similar complexity and responsibility which may be assigned to this position.

Minimum Qualifications

Graduation from High School, GED, or equivalent.

At least two years of work experience in accounting and general office/derical

experience including the use of computer programs such as work processing and

spreadsheets in an off ice/cl erica! environment.

Ability to appropriately use a ten key calculator and other office equipment.

Able to create and maintain positive working relationships with other staff and

courteously meet and deal with other employees, other departments, other agencies,

advisory boards, committees, consultants, contractors, vendors and the public.

Ability to remain calm and use good judgement during confrontation or high-pressure

situations.

Ability to communicate effectively in both oral and written forms.

Desirable Qualifications:

College class work in accounting or bookkeeping.

Experience in the use of Windows computer programs Word and Excel.

Physical and Mental Demands:

Work is performed in an office environment requiring periods of sitting with attention to a computer

keyboard and video display terminal; light lifting or reaching for files is required; accuracy in recording

information is required; frequent interruptions of work may be experienced by customers seeking

information in person or by phone or by changing priorities in the office; some stress involved in

dealing with unhappy customers.

Last Updated: 08/22/2023

Supplemental OuesfiQns

City ofWarrenton

Cashier/Accounting Clerk

Supplemental questions must be completed and submitted with application and resume.

1. Describe your skills and experience working in a team-oriented professional office setting.

2. Describe your computer and technology skills, including any office software you have

experience with.

3. Describe your work ethic.

4. Describe what particularly interests you about this position and working for the City of

Warrenton.

5. Describe how well you work under pressure and with deadlines.

6. Please describe your understanding of customer service.

City ofWarrenton

Application for Employment

An Affirmative Action, Equal Opportunity, Employer

Applicant Information

Full Name:

Address:

Mailing

Address:

Date:

Last

First

Street Address

City

Address

Apartment/Unif #

State ZIP Code

Aparfment/Unit #

City

State

ZIP Code

Phone:

Alternate Phone: ( )

Email Address:

Date Available:

Desired

Salary: $

Position Applied for;

Are you a citizen of the United States?

Have you ever been a City ofWarrenton

employee?

Are you now a City ofWarrenton employee?

Do you have relatives employed by the City

ofWarrenton?

Do you possess a valid driver's license

Class:

YES

If no, are you authorized to work in the U.S.?

If yes,

when?

YES

Dept.

If yes, indicate name, relationship, dept.

State:

Endorsement:

(A valid driver's license is required only when stated on the Job announcement.)

Typing Speed (wpm):

YES

Do you speak a language other than English? D

Office Skills

Can you operate a computer? Yes

NO )f so, what

D language?

Computer Operation

Describe your computer operation skills, including programs used^

Equipment Operation

Describe your equipment operation skills related to the Job for which you are applying:

Education

High School:

From:

College:

From:

Other:

From:

Address:

To: Did you graduate?

High School Equivalency?

Address:

YES

To:

Did you graduate?

Address:

YES

To:

Did you graduate?

YES

Licenses and Certificates

Page 2

Degree:

School:

Degree:

Dearee:

List any school course or vocational training, licenses, certifications, or other qualifications which bear on your suitability for

this position:

EMPLOYIVIENT HISTORY: Begin with your present or most recent job. List all jobs separately including on-the-job training,

and volunteer work. Please be sure you completely describe in the section below the duties you performed which

demonstrate that you are qualified to perform the duties for which you are applying. If in doubt about listing a particular job, it

may be to your advantage to list it. Additional pages or a resume may be attached, but all statements on the application must

be completed. Incomplete applications may result in disqualification. A resume does not substitute for an application. If a

supplemental Questionnaire is reouired, it must accompany this application.

Employment History

Company:

Address:

Job Title:

Phone:(

Supervisor:

Responsibilities:

From:

To:

Reason for Leaving:

May we contact your previous supervisor for a reference?

YES

Company:

Address:

Job Title:

Phone:

Supervisor:

Responsibilities:

From:

To:

Reason for Leaving:

May we contact your previous supervisor for a reference?

YES

Page 3

Employment History continued

Company;

Address:

Job Title:

Phone: (

Supervisor:

Responsibilities:

From:

To:

Reason for Leaving:

May we contact your previous supervisor for a reference?

YES

Company:

Address:

Job Title:

Phone: (

Supervisor:

Responsibilities:

From:

To:

May we contact your previous supervisor for a reference?

Reason for Leaving:

YES

Military Service

Branch:

From:

To:

Rank at Discharge:

Type of Discharge:

If other than honorable, explain:

Disclaimer and Signature

IMPORTANT: Employment with the City of Warrenton may require transfer to different shifts or work location. In

accepting employment with the City you are consenting to such transfers. Federal law requires anyone employed by

the City to present proof of identity and proof of authorization to work in the United States.

/ certify that my answers are true and complete to the best of my knowledge.

If this application leads to employment, I understand that false or misleading information in my application or Interview

may result in my release.

Signature:

Date:

Veterans' Preference Form (ORS 408.230)

Veteranswho meetthe minimum qualifications for a position open for recruitment maybe eiigibie

for preference in employment under Oregon iaw. !f you are a Qualified Veteran or Qualified Disabled

Veteran and would like to be granted preference En the selection and hiring process for a specific posted job,

please fi)! out this Veterans' Preference Form and provide proof of el)gibE!ity by submitting a copy of form

DD-214 or 215 (Copy 4). This completed form and required supporting documentation must be submitted with

your application for consideration for Veterans' Preference.

Qualified Veteran Questions: Veterans' preference may be claimed if you check at least one of the boxes

below and provide proof via form DD-214 or 215 (Copy 4}

ORS 408.225(f) - I served on active duty with the Armed Forces of the United States:

For a period of more than 90 consecutive days beginning on or before January 31, 1955,and was

discharged or released under honorable conditions

For a period of more than 178 consecutive days beginning after January 31, 1955, and was discharged

or released from active duty under honorable conditions

For a period of 178 days or less and was discharged or released from active duty under honorabie conditions

because of a service due to a service-reiated disability

For a period of 178 days or less and was discharged or released from active duty under honorable

conditions and have a disability rating from the United States Department of Veterans Affairs

For at least one day in a combat zone and was discharged or released from active duty under honorable

conditions

And received a combat or campaign ribbon or an expeditionary medal for service in the Armed Forces of

the United States and was discharged or released from active duty under honorable conditions

And receiving a nonservice —connected pensjonfromthe United States Department of Veterans Affairs

Qualified Disabled Veteran Questions: Additional preference may be claimed if you check at least one box

below and provide proof of eligibility via a copyofDD-214or 215(Copy4),and a public employment preference

letter from the United States Department of Veteran's Affairs (letter may be requested by calling 800-827-

1000)

I am entitled to disability compensation under laws administered by the United States Department of

Veterans Affairs; or

I was discharged or released from active duty for a disability incurred or aggravated in the line of duty; or

I was awarded the Purple Heart for wounds received in combat

I hereby claim Veterans' Preference, have attached proof of eligibility as directed and certify that the above

information is true and correct.! understand that any false statements may be cause for my disqualification, or

dismissal regardless of when discovered.

Signature: _ ,__.____ Date:

Position Applied For:

This form and supporting documentation must be received City of Warrenton no later than the closing time

and date of the job posting. If you have any specific questions, ptease contact the hiring department

(503) 861-0823 [email protected]

Revised for City use 10/8/19