Microsoft Word - SCU-Contractor-Safety-Rules-12-2023.docx

Contractor Safety Program

SCU Contractor Safety Rules v6.

SCU © Rev.

/2023, 2018

| P a g e



SCUCon tractorSafetyRules



Instructions: To be provided to contractors performing work at SCU per the SCU

Contractor Safety Program.



Contractor



InformationandObligations



 The Contractor Agent is responsible for ensuring all workers and subcontractors

have read and understood the SCU Contractor Safety Rules.



Work will not be performed any Contractor until a fully signed

contract agreement or Master Service Agreement (MSA) is in place.

 Only Authorized Contractors will be allowed to start an SCU Project.



High Hazard Work include, but is not limited to work activities involving the

following:



Asbestos Abatement or Disturbance Lead Abatement or Disturbance

BAAQMD Air Permitting Required Laser Safety

Confined Space Entry Lockout/Tagout

Crane, Hoist and Sling Use Excessive Noise Exposure

Elevator Repair Pesticide Use/Application

Electrical Work Powered Industrial Truck(s)

Excavation/Trenching Radiation

Fall Protection Required Scaffold Erection and Use

Fire System Impairment Storm Water Discharge

Hazardous Materials Tree Trimming

Hazardous Waste

Wall Penetration

Hot Work (Welding, Cutting, etc.) Waste Water Discharge



 Designate a “Contractor Agent” who has responsibility and authority for ensuring

compliance with the Santa Clara University requirements

 Responsible Contractor Agents are required to be represented at contractor

orientations

 Contractors are required to complete applicable contract documents and upload

safety information into Avetta as required.

 All contractors approved to work at this site may be subject to an annual safety

program review.

 A site safety plan is recommended and may be required for certain construction

and major remodeling projects.

Contractor Safety Program

SCU Contractor Safety Rules v5.

SCU © Rev.

/20

23, 2018

2 | P

a g e



Miscellaneous



 The Contractor Agent will conduct do spot safety checks and be able to provide

documentation when requested by the SCU Project Manager

 Tool boxes and other contractor items must be removed when no longer needed

 Good standards of housekeeping are to be maintained at all times. Work areas are

to be kept free from accumulations of waste, scrap and rubbish caused by job-

related activities. Also, tools, materials and equipment should not present a

hazard by nature of their location or use.

 The contractor shall notify their SCU Project Manager of identified hazards or

concerns present on the site. The contractor is required to report the hazard

regardless of the source of the hazard (SCU personnel, sub-contractors,

contractors of other trades, etc.)



NotificationsforIncidents



 Stop work and notify the SCU Project Manager upon encountering any hazards

that the Contractor is not able to properly control or mitigate or was not originally

anticipated and is defined as “High Hazard Work” by SCU

 Participate in evacuation drills should they occur in their work area

 Report all spills and releases of hazardous materials, serious accidents or injuries

immediately to 911 and to SCU Campus Safety at (408)554‐4444.

 Contractors are to abide by all alarms and evacuation procedures as established

by SCU. Any alarm triggered by the Contractor must be reported immediately and a

representative must be available to address the incident.

 In the event of a Safety related incident or near miss with or without injury, the

Contractor should report the incident to their SCU Project Manager, SCU Campus

Safety Department by calling (408)554‐4444andSCUEHS408‐554‐4742.



ResponsibilityandLiability



 Ensure that contractor activities do not endanger other personnel, employees,

guests or students on campus.

 It is the responsibility of employees of the contractor or vendor to follow all SCU

procedures. Failure to comply will result in contractor removal from site, loss of

contract, and possible forfeiture of further work assignments. Sub-contractors

must adhere to the same policies as contractors. It is the responsibility of the

primary contractor to see that all subcontractors comply with SCU procedures.



StaffandTraining



 Comply with current local, state and federal Safety and Environmental

regulations and all applicable state and local laws, codes, rules, regulations or

ordinances governing the work

 Comply with all applicable SCU EHS requirements

 Comply with SCU Cultural Resource Management (CRM) Training requirements.

 Utilize appropriately trained personnel

Contractor Safety Program

SCU Contractor Safety Rules v.

SCU © Rev. /20

23, 2018

3 | P

a g e



 Prior to the start of a work task requiring a permit (i.e. Confined Space, Hot Work,

and/or Live Electrical) to perform the task, the Contractor Agent and SCU shall

agree upon the specific permits to be used



Admittance



 Contractors must give prior notice of their work schedule to the SCU Project

Manager

 The contractor should have a process in place to account for its workers while at

SCU. All contractor entrance/egress from the campus properties must be through

the approved entrances and exits. These will be identified by the SCU Project

Manager prior to the commencement of work



Construction

areas shall be

distinguished

temporary

fencing or

stanchions

with

caution tape to act as barriers to prevent unauthorized access into a construction

area. Talk to the SCU Project Manager and SCU EHS personnel to ensure work site

controls are appropriate for the location on campus.

 Construction area shall have a posted sign stating, “Construction Area—

Authorized Personnel Only, Contact Name and Number for Construction

Company, SCU Project Manager Name and Number, and contact 911 and

Campus Safety. See SCU Sign Template.



Archaeology(CulturalResourcesManagement)



Activities such as, but not limited to the following require contacting the



SCUCulturalResourcesManagerLindaHylkemaat408‐554‐4513.



 Basement Demolition, Bore Pit, Excavation/Grading/Trenching



 Light/Fence Installation



 Site Clearance (e.g. Below Base Rock/Engineered Fill)



 Tree planting/removal



AerialLifts



Elevated work platforms and aerial lifts shall be inspected prior to operation. The

inspection shall verify:



 The elevating platform is in safe operating condition. Units will be visually

inspected by a qualified operator for damaged or defective parts before use

 The operating instructions are available or otherwise readily accessible to

operators for reference.

 The surface of the elevated platform is free from clutter

 The platform is not loaded in excess of the design working load of the equipment

 Ladders or other objects are not placed on the top of elevated platforms to gain

access to greater heights

Contractor Safety Program

SCU Contractor Safety Rules v.

SCU © Rev. /20

23, 2018

4 | P

a g e



 Man lifts parked overnight shall have their “bucket” stored above head height

with keys removed



Required Safety Equipment



 Appropriate fall protection equipment will be worn

 Harnesses will be secured to a separate secure structure and not directly to the

lift unless recommended by the manufacturer



AsbestosandLead



Anyworkthatinvolvespenetration(e.g.cutting,drilling

holes),modification



orremodelingofbuildingmaterials(e.g.ceiling,

flooring,HVAC,

stucco,

walls)shallbeapprovedbytheProjectManagerpriortostartofwork,who

shallnotifyEHS.



EHS will work with the various project managers to ensure the following:



 Asbestos locations – Contact your SCU Project Manager or SCU EHS.



 All asbestos survey sampling, removal and renovation work will be performed

only by contractors certified and licensed to perform this work.



Asbestos Survey and Sampling



o All asbestos sampling shall be conducted by an EPA Asbestos

Inspector under the direction of the Certified Asbestos Consultant

(CAC)



Asbestos Removal (29 CFR 1926.1101) shall only be completed by

individuals certified and licenses to complete. Below is a list of asbestos

operations that require training/certification:





Class I Operations - The removal of Thermal Insulation or

Surfacing Asbestos Containing Material (ACM) or Presumed

Asbestos Containing Material





Class II Operations -The removal of any type of Asbestos

Containing Material

(ACM)





Class III Operations - Maintenance or repair activates where

workers may disturb asbestos-containing materials (ACM) in

order to access another building component. The maximum

amount of asbestos containing material (ACM) disturbed is

Contractor Safety Program

SCU Contractor Safety Rules v.

SCU © Rev. /20

23, 2018

5 | P

a g e



limited to the amount of that can be contained in one 60” x 60”

glove bag or waste

bag





Class IV Operations -Maintenance or custodial activities where

workers contact asbestos containing material (ACM) or presumed

asbestos containing material

(PACM)debris

from Class I, Class II or

Class III Operations



 All pre and post-project sampling will be completed and documented

appropriately. Employee notifications will be completed, if required





All Pre and Post sampling results shall be provided to the SCU EHS Dept.





All final clearance letters shall be provided to the SCU EHS Dept.



 All required permits (air permits, etc.) will be obtained by the contractor and

reviewed by SCU for completeness prior to conducting the work





Bay Area Air Quality Management District (BAAQMD) Notification when

exceeding 100 square feet or liner feet





Department of Occupational and Safety Health Administration (DOSH)

Registration is required asbestos fiber greater than 0.1% and exceeding

100 square feet of removal





National Emissions for Hazardous Air Pollutants (NESHAP) is required

when



o Removing asbestos that is friable



o Greater than 1% in concentration Area of removal is greater than

160 linear feet or 260 square feet



 All required records will be obtained from the contactors post project and

appropriately archived



All asbestos‐containingwaste materials are consideredhazardous wastes an d

must be handled and disposed in accordance with hazardous waste

managementprocedures.Thisinvolvesoneofthefollowing:



 For asbestos abatement contracts, the SCU Project Manager shall ensure that

provisions for proper asbestos waste handling, storage, and disposal are included

in the contract

specifications.

The EHS Director must approve all asbestos transfer

and disposal locations. SCU EHS will sign all asbestos related manifests.

Contractor Safety Program

SCU Contractor Safety Rules v

SCU © Rev. /20

23, 2018

| P a g e



CampusProtection



 Good housekeeping practices must be followed at all times

 Maintain all equipment, tools and work areas in a clean and safe manner

 Do not leave leaking equipment unattended

 Dust generation (both indoors and outdoors) must be minimized whenever

cutting, grinding, drilling etc. Use wet methods, HEPA vacuums and/or other

suitable means to control dust. Talk with the SCU Project Manager about Dust

Control and the Smoke Detectors. If smoke detectors are covered, this is a fire

system impairment and requires SCU EHS approval.



Chemical/Hazardous

Materials



 Chemicals/hazardous substances brought onto our premises must be

accompanied

by a Safety Data Sheet (SDS) prior to their

introduction

to the facility



Chemicals/hazardous

materials brought onto Campus must be used and disposed

of properly. At no time shall these be left behind at SCU following project

completion

 Chemicals/hazardous materials must be stored in containers approved for the

substance. All chemical containers must be clearly marked

 Remove surplus paints, oils, and other hazardous materials at the conclusion of

the project

 Whenever work is done with flammable liquids or other compounds containing

flammables the Project Manager shall be notified prior to starting work, and care

must be taken to ensure proper ventilation and to restrict or control sources of

ignition

 The contractor is responsible for complying with all regulations pertaining to

shipping, handling, storage and disposal of

chemical/hazardous

materials brought

on Campus



ConfinedSpaces



 Prior to entering the confined space, the

Contractor

Agent and SCU EHS shall agree

upon the permit paperwork to be used during the project

 Contractors must supply their own ventilation and air monitoring equipment; fall

protection and emergency retrieval devices; and, personnel trained to perform

supervision, entry, and rescue duties

 See list of SCU Confined Spaces



Cranes/Hoists



 SCU EHS must be given advance notice of crane lifts, including;

o Area coordination

o Occupant notification

o Access control

o Load

 Crane operators must be licensed and competent to perform overhead lifts

Contractor Safety Program

SCU Contractor Safety Rules v.

Santa Clara University ©Rev. /2023, 2018

9 | P a g e



Digging&Trenching



 Permission must be obtained from your SCU Project Manager prior to digging.

Care must be taken to locate underground services and comply with trenching

regulations

 Work requiring entry into trenches requires an approved excavation safety plan,

including shoring and sloping information and an emergency escape plan to

prevent entrapment of workers

. Contact 811 Dig, USA Dig prior to excavations.



DustControl



 Dust control techniques (e.g. HEPA Vacuum, saving cream, shroud, sponge) shall

be used by all contractors in an effort to minimize dust generate from drilling and

cutting activities.

 Dust generation (both indoors and outdoors) must be minimized whenever

cutting, grinding, drilling etc. Use wet methods, HEPA vacuums and/or other

suitable means to control dust. Talk with the SCU Project Manager about Dust

Control and the Smoke Detectors. If smoke detectors are covered, this is a fire

system impairment and requires SCU EHS approval.



ElectricalStandards



 Contractors and vendors must comply with the latest editions of the following:

Electrical Safety Code, NFPA 70E, OSHA, and any other Federal, State or local

regulation

 Lock-Out and Tag-Out procedures must be followed where the risk of a release of

hazardous energy is possible; each affected individual must use his/her own

personal lock

 Live exposed parts must be de-energized prior to work on or near them. Your SCU

Project Manager must be notified before de-energizing or re-energizing

equipment

 Only ‘qualified’ electricians may work on or near live electrical equipment

 Prior to working on live electrical systems, the Contractor Agent and SCU EHS

shall agree upon the permit paperwork to be used during the

project

 Any work that requires individual handling of live conductors >50 volts require

an “Energized Electrical Work Permit”; Testing, troubleshooting, voltage

measuring, replacement of light bulbs, plugging/unplugging electrical power

cords and quick disconnects, is permitted without a permit provided safe work

practices and PPE are used by qualified persons

 The contractor must conform to panel clearances required by regulation before

installing any panel

 The contractor shall provide direction and trouble-shooting for start-up. The

contractor shall verify that the applied voltage is correct before energizing any

equipment



Contractor Safety Program

SCU Contractor Safety Rules v.

Santa Clara University ©Rev. /2023, 2018

10 | P a g e



ElevatedWorkSurfaces



Fall protection

equipment

shall be utilized when a hazard of a fall from an elevated area exists.

The following are examples of conditions or situations where fall protection is required:

 Working

at heights where no fall protection is in place such as handrails, midrails,

floor coverings and/or walls

 On any sloped roof where catch platforms or guard railing is not provided



 Where erecting steel or temporary scaffolding

 Leaving the confines of a lift or ladder

 Working within six (6) feet of flat roof edges without handrails



FireProtection



 Fire System Impairments must be reviewed by EHS Staff, and or the SCU Fire

Systems Contractor prior to shutting down or disabling any fire protection or safety

system (e.g. sensor, pull station, horn, sprinkler.) disabling includes covering or;

 When that could accidentally activate the fire protection system

 All nuisance fire alarms fines from the City of Santa Clara Fire Marshal shall be paid by

contractor to the University. In addition, the contractor shall provide in writing a

corrective action report within one business day to the SCU EHS Dept.



Hazardous/General

Waste



 Contractor shall document the weight of construction and demolition material

that is composted, landfilled, recycled, reused or otherwise disposed.

 Contractors shall notify the SCU Project Manager of all waste streams that will be

generated from site work activity so proper disposal/recycling guidelines for

generated wastes can be coordinated



Contractors will coordinate in advance with the Project Manager and SCU EHS for

the proper disposal of hazardous waste

 Hazardous wastes must be transported and disposed of in accordance with all

applicable environmental laws and regulations

 Empty containers or drums shall not be left on site

 Universal waste (e.g. Batteries, pesticides, mercury containing equipment, and

bulbs) generated by the project shall be taken to Facilities for disposal or disposed

of appropriately by the Contract per contract terms.



HeatIllnessprevention

 Ensure that sufficient water and shade is available for workers performing work

outdoors in a heat environment per the Cal-OSHA Heat Illness standard



MedicalEmergencies&Treatment



 Contractors should equip their employees with first aid supplies. Basic First Aid

for injuries to contractor’s employees will be provided by the contractor. In the

event of a serious injury, Call 911 first , second call CSS (408)‐554‐4444

Contractor Safety Program

SCU Contractor Safety Rules v.

11 | P

a g e



 In the event of an accident in which a worker requires medical attention to treat

an injury, the Contractor should call 911, and then CSS at (408)554‐4444to notify

the Campus Safety Department. All work-related accidents should be immediately

reported to the Santa Clara University Project Manager and the Santa Clara

University EHS Department at (408)554‐4742



 Whenever a contractor’s employee is injured on Campus, an SCU Incident

Investigation Report form must be completed and submitted to your SCU Project

Manager within 24 hours. SCU incident report forms are available on the SCU EHS

Department website.

 If there is a danger of contamination from any blood or other body fluids, notify

your SCU Project Manager



PersonalConduct



 Alcoholic

beverages

or illicit drugs shall not be brought onto any campus property.

Violators of this rule will be immediately expelled from the campus and

prosecuted, if appropriate

 Horseplay, fighting, firearms, are prohibited on campus property

 Sexual harassment and/or discrimination will not be tolerated under any

circumstance.

 SantaClaraUniversityisa100%tobacco‐freeandsmoke‐freecampus.

Smokingandtobaccoareprohibitedanywhereoncampusproperty

effectiveJuly1,2015.



PersonalProtectiveEquipment(PPE)



 The Contractor shall determine the appropriate PPE for the work they are to

perform. Additionally, the following may be required:



Wear reflective safety traffic vests when working in SCU parking lots and

SCU roadways while on foot



Where specifically posted at SCU, wear protective equipment or clothing

(such as safety goggles, respirators, gloves, hearing protection, safety

shoes, etc.), all contractor personnel must comply



Post a copy of the PPE Requirements for the construction area (e.g. Hard

Hat, Safety Glasses, Safety Shoes, etc.)

 All PPE is to be provided by the contractor and inspected per OSHA and ANSI

Standards as required



PoweredIndustrialTruck



Powered industrial trucks shall be inspected prior to operation. The inspection shall verify:



 The forklift is in safe operating condition. Units will be visually inspected by a

qualified operator for damaged or defective parts before use

 The operating instructions are available or otherwise readily accessible to

operators for reference.

The seatbelt shall be used per the OSHA Duty Clause and all OSHA Safety Rules shall be

followed.

Contractor Safety Program

SCU Contractor Safety Rules v.

12 | P

a g e



An unattended forklift shall:

 Have its forks placed flat on the ground with the mast tipped forward

 Forklift keys removed from the ignition and secured away from the vehicle.



Scaffold



All scaffolding materials must be inspected prior to installation to ensure structural

soundness.

 When erecting scaffolds, a trained and competent person must inspect the scaffold

design and installation to ensure it is safe and secure before use. The

scaffold must bear a label indicating that the scaffold is safe to use. Because

construction of scaffolding is an unusual event, the competent person will

produce a Scaffold Inspection

 In situations where handrails cannot be installed, spotters will be assigned to

ensure safety of employees working at heights above 6 feet.

 A full body harness must be worn along with a lanyard rigged with a deceleration

device attached to a secure structure or safety line when working above 6 feet on

scaffolds without adequate handrails and midrails

 The surface of the scaffold will be free from clutter at all times

 Scaffolding units will not be loaded in excess of the design working load of the

equipment

 Ladders or other objects will not

be placed on the top of scaffold planks to gain

access to greater height



Spill/StormWaterPollutionPrevention



 Any contractor bringing on-site 55 gallons or more of oil, fuel oil, paints,

lubricants, glues, tars or other hazardous materials either in bulk containers or

equipment, must provide secondary containment

 The release of chemicals or waste material down any storm drain is illegal and not

permitted

 Any release must be communicated to Campus Safety at (408)‐554‐4444

 The washing of vehicles or equipment is not permitted on Campus unless

permission has been specifically granted by the EHS.

 Owners or operators of vehicles/equipment leaking significant quantities of fluid

onto the pavement shall report such leaks and repair or remove leaking

vehicles/equipment from the property immediately



UnauthorizedAreas



 Contractors must abide by all access requirements prior to entering identified

spaces such as labs, shops, studios, etc.



Contractor Safety Program

SCU Contractor Safety Rules v.

13 | P

a g e



UseofEquipment



 Contractors are prohibited from operating SCU vehicles and equipment including,

but not limited to: forklifts, electric vehicles, boom lifts, scissor lifts, fall protection

equipment, ladders, power tools, personal protective equipment, etc.

 Contractors shall use spotters when operating mobile equipment outside of the

work site

 All tools must be maintained in a safe operating condition, current with

maintenance, calibration, etc.



VehicleRegulations



 Extra caution shall be taken due to methods of transportation (e.g. Bicycles,

skateboards, razor scooters, etc.) and unexpected actions of motorists

 Large vehicles with potential blind spots are required to have a spotter

 Stop signs and speed limits will be obeyed

 Never block normal passage or access to areas



Welding&CuttingRegulations



 Welding, burning or use of an open flame is restricted without a “Hot Work

Permit” issued by SCU EHS

 Prior to starting the

welding/cutting

task, the Contractor Agent and SCU EHS shall

agree upon the hot work permit paperwork to be used during the project

 A Hot Work Permit must be obtained from SCU EHS, completed, approved and

posted at the work site

 The hot work area must be posted with the warning signage provided with the

Permit

 Notify and receive permission from Campus Safety and SCU EHS prior to any

impairment of fire systems.