For more information about the policy change initiated by the Undergraduate Studies Council and
approved by the co-Provosts in April, 2023, please see the announcement email here.
Post-Matriculation Transfer Credit Process effective Summer 2023
1. Read the policies regarding transferring credits to SCU here and consult the
Undergraduate Transfer Credit Guide to find many courses that are already approved.
2. Consult the schedule of classes from the institution you want to attend and identify the
course(s) you would like to take. Make sure the course is offered at a time and location
that fits with your schedule.
3. Meet with your faculty advisor to discuss the course(s) and the important transfer
policies listed below.
4. Complete all parts of the Post-Matriculation Transfer Pre-Approval Application to request
approval for the course(s) you are interested in taking.
You will be notified by the Office of the Registrar if the proposed transfer course has not
been approved, not yet reviewed, or approved by the appropriate department.
If the course is not approved for transfer:
● Submit a different course for review using the Post-Matriculation Transfer Pre-Approval
Application form.
If the course has not been reviewed for transfer:
● Obtain a current copy (within the past academic year) of the syllabus for the course you
want to take.
● Make an appointment to meet with the Office of the Registrar by sending an email to
[email protected]. They will assist you in communicating with the appropriate
department for review of the course syllabus.
If the course is approved for transfer:
● Enroll in the course and complete it with a grade of C or better.
NOTE: The grade you earn will not be transferred to SCU, but credit is only awarded for
courses passed with a grade of C or better (not “P”). 1 semester unit is equivalent to
1.5 quarter units.
● Request to have an official transcript sent from the institution directly to the Office of the
Registrar through mail or electronically. Transcripts will not be accepted from students.
1. Mailing Address:
Santa Clara University
Office of the Registrar
Attn: Transcript Analyst
500 El Camino Real
Santa Clara, CA 95053
● The Registrar’s office will assign the transfer credit when they receive the official
transcript showing completion with a grade of C or better. Students will receive an email
confirmation.
● Check your Academic Progress Report and Transfer Credit in Workday to see how the
credit has been applied.
Important Transfer Policies
● Students can earn a maximum of 10 units of post-matriculation transfer credit.
● SCU operates on a quarter system calendar. Courses completed at a semester
institution are converted by multiplying the number of units by 1.5. For example, a 3.00
semester unit course equates to 4.50 quarter units.
● Total transfer credits cannot exceed ½ the total units required to graduate.
● For matriculated/continuing students, the following Core Requirements must be
completed at SCU. These are not eligible to transfer:
○ Critical Thinking and Writing 1 & 2
○ Cultures and Ideas 1 & 2
○ Religion, Theology, and Culture 1, 2, & 3
○ Civic Engagement
○ Science, Technology, and Society
○ Advanced Writing
○ Experiential Learning for Social Justice (ELSJ)
○ Pathways
● Be aware that completing these requirements through transfer credit could impact your
financial aid in the long term.
● The Registrar’s Office will only assign credit to approved courses.
