Applying for a
Department Travel Card
How To: Apply for a Department Travel Card
A Department Travel Admin can apply for a Department Travel Card through J.P.Morgan
PaymentNet. Department T-Cards are issued to an individual who is an active SLAC employee
(e.g., Travel Administrator), and is assigned as the cardholder for a directorate/department. This
role has additional responsibilities that are outlined in section 4.0 of the
Travel Card Policy and
Procedures. Department T-Cards should only be used for pre-authorized SLAC travel-related
purchases for new hires, visitors, sponsored guests, faculty (non CWR-SU employees),
students (non CWR-SU employees), postdocs (non CWR-SU employees) and fellows.
Step 1
Complete the Required Travel Card (T-Card) Training
Step 2
Read the Travel Card Policy and Procedures and the Travel and Expense Policy
Step 3
Access the J.P. Morgan PaymentNet website
Step 4
Click on “Department Travel Card”
Step 5
Fill out the required information on Step 1: General Information and then click the “Next”
button
NOTE: the Applicant Information and Card Embossing should match your government
issued ID.
Your Employee ID can be found in the SLAC Directory
under “System ID.”
Step 5 (Continued)
NOTE: Your personal address is the Cardholder Address (Card Delivery). There are no
PO Boxes Permitted.
Please copy and paste the Home Address as instructed in the examples:
2575 Sand Hill Rd. MS 09
SLAC Travel Office
Menlo Park, CA 94025
Step 6
You will be asked to “Please verify the information below. Click the Previous button to edit
your responses.”
Step 7
Fill out the required information on Step 2: Administrative Information and then click the
“Next” button
NOTE: By the submission of this department travel card application, you are hereby
acknowledging that you have read, understand and agree to the terms and conditions set
forth by the Travel Card Policy and Procedures and Travel and Expense Policy
.
Additionally, your role at SLAC as a department travel admin will be verified as part of
the application approval process.
For the approval routing, you can determine who the Business Manager/Senior Finance
Manager is for your directorate at the link provided on the application:
https://internal.slac.stanford.edu/finance/deployed-finance
. These are the only
individuals who you are authorized to approve the Travel Card Applications.
Step 8
You will be asked to “Please verify the information below. Click the Previous button to edit
your responses.”
Step 9
Read the J.P.Morgan Cardholder Acknowledgement, agree to the Cardholder
Acknowledgement and then click the “Submit” button